Instructions for Presenters

Instructions for Presenters

Scientific Session / Oral Presentations

Oral sessions are typically 90-minute live sessions moderated by a chairperson.

• Paper presentations must not exceed 10 minutes. Following the presentation, there will be 5 minutes for questions from attendees and responses from the presenter. The chairperson may also ask additional questions.

At the end of all presentations in the session, if time permits, the chairperson may allow additional questions from attendees. If there are no further questions, the chairperson will formally close the session.

Poster Presentations

Poster presenters must prepare and bring to the conference venue a ePoster (PDF), portrait orientation. Presenters are encouraged to be present at the Poster Area during designated sessions to discuss their work with attendees. Technical support will be available if required.

• Poster presentations must not exceed 5 minutes.

Workshops, Panel and Industry

Panels, workshops, industry and practice sessions are self-moderated and self-organised. However, presentations should allow interaction with attendees and allocate sufficient time for discussion before the session concludes.
Duration according to the programm (usally 60 minutes).

Practice Sessions

Practice sessions are moderated.

• Practice presentations must not exceed 20 minutes, including discussion.

• Presentations can be online tools or as PDF/PowerPoint files.

IMPORTANT INFORMATION

Presentation Uploading

• • All presentations must be in PowerPoint or PDF format and stored on a USB flash drive.

  • Presenters must upload their files at least three hours before their scheduled session at the Speakers’ Ready Room / Media Room with the assistance of the technical support team.

  • Please check your presentation slides in the media room to ensure that they are correct in terms of formats, etc. 

  • Naming Convention: Presentation files must be named as follows:
    [Submission ID][Session Number][Surname]_[First Name].pptx or PDF.

  • Ensure you provide the correct session number to the technical team when uploading your file.

  • Uploading files directly onto the speaker’s laptop in the session room is not permitted.

Presentation Guidelines

Full-paper presentations (10 min): Prepare 8 to 10 slides, including:

•     Title slide (title, authors, affiliations).

•     Final slide (acknowledgements, contact details).

Technical Recommendations

• Backup Copies: A second copy of your presentation is recommended to be available, if required.

• Slide Format: Maintain a consistent layout throughout the presentation. Use a 16:9 widescreen aspect ratio.

• Readability: Keep slide content concise. Avoid excessive details or dense text, as this reduces readability and engagement.

• Visual Aids:

o   Graphs and figures are often more effective than tables for oral presentations.

o   Ensure that text in figures is legible from a distance.

• Animations & Multimedia:

o   Use animations sparingly to avoid distractions.

o   If you include videos or interactive content, notify the technical team in advance.

o   Do not rely on online media access, as internet connectivity may be unreliable.

Technical Support

• Technical assistance is available throughout the event.

• The sessions will have attendants and technicians on-site.

Final Remarks

• Present your work in a structured manner, similar to your paper.

• Emphasise the main points of your study.

We look forward to your participation at STC 2025!